Filing Forms 1099 with the IRS Information Returns Intake System (IRIS)

As of your 2023 tax year, if you have ten or more information returns (IRS Form 1099 filed in January 2024), they must be filed electronically with the Internal Revenue Service (IRS). The rule applies to businesses that file directly with the IRS. The new Information Returns Intake System (IRIS) will also allow you to file corrections and request extensions for Form 1099.

The IRIS system is an alternative to the Filing Information Returns Electronically (FIRE) system, which requires a dedicated software program. The IRIS system is particularly useful for small and mid-size companies filing on the IRS system, although large businesses, tax-exempt organizations, third-party filers, government agencies, and individuals may also use IRIS.

To get started with the IRIS portal, you need an IRIS Transmitter Control Code (TCC), a five-digit code that identifies the taxpayer when e-filing the forms. The TCC is only used for IRIS. Each individual listed as an authorized user must have an account. The authorized user will need to create an ID.me account if they don’t already have one.

You will need the following information to complete a new IRIS Application for TCC:

• • Your firm or organization’s Employer Identification Number (EIN).
  • Your firm or organization’s legal business name, business type, physical and mailing addresses, and phone numbers.

Note: The firm or organization’s doing business as (DBA) name is needed if different than the legal business name.

• Information about Responsible Officials (RO), minimum of two; Authorized Delegate (AD), minimum zero and maximum of 2; and Contacts, minimum of two and maximum of 50.

Exception: If you are a ‘Sole Proprietorship’ or ‘Single Member Limited Liability Company’ business structure, a minimum of one RO and Contact is required.

• Form(s) you will be filing.
• Transmission method(s) you will use.

For each authorized user listed on the application, you will need their:

• Taxpayer Identification Number – Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN)
• Date of birth (DOB) and U.S. Citizenship

• Contact information including e-mail address, title, phone number
• Role(s) of your firm/organization

The IRS will review your application information and provide a written confirmation of your acceptance or rejection into the program. Processing times may vary; however, typically, an application will be processed within 45 business days.

To access the IRIS Application for TCC, click the “Access IRIS Application for TCC” option at https://www.irs.gov/tax-professionals/iris-application-for-tcc and create a new account or sign in with an existing account. Once you obtain your TCC, you can e-file Forms 1099 with IRIS. If you use the IRIS system to file the Form 1099, you do not need to file the transmittal Form 1096, “Annual Summary and Transmittal of U.S. Information Returns.”

You can e-file any Form 1099 with IRIS in 2024.

Forms 1099

• Form 1099-A, Acquisition or Abandonment of Secured Property
• Form 1099-B, Proceeds from Broker and Barter Exchange Transactions
• Form 1099-C, Cancellation of Debt
• Form 1099-CAP, Changes in Corporate Control and Capital Structure
• Form 1099-DIV, Dividends and Distributions
• Form 1099-G, Certain Government Payments
• Form 1099-H, Health Coverage Tax Credit (HCTC) Advance Payments
• Form 1099-INT, Interest Income
• Form 1099-K, Payment Card and Third-Party Network Transactions
• Form 1099-LS, Reportable Life Insurance Sale
• Form 1099-LTC, Long-Term Care and Accelerated Death Benefits
• Form 1099-MISC, Miscellaneous Income
• Form 1099-NEC, Nonemployee Compensation
• Form 1099-OID, Original Issue Discount
• Form 1099-PATR, Taxable Distributions Received from Cooperatives
• Form 1099-Q, Payments from Qualified Education Programs (Under Sections 529 and 530)
• Form 1099-QA, Distributions from ABLE Accounts
• Form 1099-R, Distributions from Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.
• Form 1099-S, Proceeds from Real Estate Transactions
• Form 1099-SA, Distributions From an HSA, Archer MSA, or Medicare Advantage MSA
• Form 1099-SB, Seller’s Investment in Life Insurance Contract

Remember that most 2023 1099s are due to the recipient by January 31, 2024.

Internal Revenue Service due dates, except as indicated below, require you to file paper Forms 1099 by February 28, 2024, or April 1, 2024, if filing electronically. Form 1096 must accompany all paper submissions. Exceptions include:

• File and furnish a copy of Form 1099-NEC on paper or electronically by January 31, 2024.
• Form 1099-SB is generally due by February 28, 2024, or April 1, 2024, if filing electronically, but see Regulations Section 1.6050Y-3(c) for a special exception.